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One of the major key to
effective time management is the science of delegation. We constantly think
that most of the task performed by us are important including sending a file
across to your boss. You see if you asked somebody else is delegated for
the task, may take his own time to reach the boss and you will be at the
receiving end for the delay. Being paranoid about outcomes.
Delegation is actually
very simple.
Let us see an illustrative
list. Substitute your own tasks for analysis.
Let us say your cost to
company is $6 000/ per month.
You work for five days a
week.
That is about 22 days in a
month.
For calculation let us
take 7 hours per day leaving out the breaks.
So it comes to 154 hours
per month. Your per hour cost rounded off is Rs. 200 per hour.
Just monitor all the work
you do and make a list of each task you performed.
Put a cost against each if
someone else is to do the work. Of course some of the things only you can
do.
The list may look
something like this.
Time taken My cost Others
cost
Meeting with the
CEO 30
minutes
Planning the new product
launch 90
minutes
Attending casual calls and
emails 60
minutes
Preparing a brief/agenda
for the sales
meeting 30
minutes
Informed of a distraught customer
Taking your junior staff to task
– Your
intervention 30
minutes
Some billing or accounting
confusion 30 minutes
Writing sales
letters
30 minutes
Major Account/client
meeting
Including travel
time
120 minutes
Pending jobs
That is the end of your
day. Now put a cost against each if the task done by you and by another
junior colleague. It would be very easy to see that planning and profit
oriented tasks have to be handled by you where as writing letters, sorting
out issues like billing or preparing agendas could have been delegated.
The big secret is that
work which generates a profit of over Rs. 200 an hour only needs to be
tackled by you. Anything else which you do is creating a loss, time
pressures and stress caused by failing to meet with your financial and work
related goals and targets.
So delegate to create
- More profits.
- More time
- More planning
- More productivity
- More time with your family
- More leisure pursuits
- More raise.
Sounds too simple. Well
everything broken down into small bits become very simple and easy.
Including major tasks where you procrastinate looking at the long haul
ahead. So make them simple by making them into activities that could be
handled immediately. Try it. It works!
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